Plain English Explanation
Effective date: October 1, 2019
HireMojo, Inc. ("us", "we", or "our") operates the www.hiremojo.com website (the “Site”) and platform (the "Service" or the “Platform”).
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
We provide hiring and recruiting software. Job seekers and employers use our Services to streamline the recruitment process.
Service is the www.hiremojo.com website and platform operated by HireMojo, Inc.
Personal Data means data about an individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Cookies are small pieces of data stored on your device (computer or mobile device).
Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any Personal Data are, or are to be, processed.
Data Processors (or Service Providers)
Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller.
We may use the services of various Service Providers in order to process your data more effectively.
Data Subject (or User)
Data Subject is any living individual who is using our Service and is the subject of Personal Data.
General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA)
HireMojo is responsible for the processing of personal data it receives, under GDPR, CCPA and subsequently transfers to customers who use the HireMojo platform for their recruiting and hiring. HireMojo complies for all onward transfers of personal data from the EU, Switzerland and California, including the onward transfer liability provisions.
With respect to personal data received or transferred pursuant to GDPR, HireMojo is subject to the regulatory enforcement powers of the EU in conjunction with the U.S. Federal Trade Commission. In certain circumstances, HireMojo may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
In compliance with GDPR and CCPA principles, HireMojo commits to resolve complaints about our collection and use of your personal data.
HireMojo commits to cooperate with the panel established by the EU Data Protection Authorities (DPAs) and/or the Swiss Federal Data Protection and Information Commissioner, as applicable and comply with the advice given by the panel and/or Commissioner, as applicable with regard to human resources data transferred from the EU and/or Switzerland, as applicable in the context of the employment relationship.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact us at:
HireMojo is committed to providing privacy protections that meet or exceed those of GDPR, CCPA and other governmental requirements.
Information Collection and Use
We collect several different types of information for various purposes to provide and improve our Service to you.
Types of Data Collected
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). The Personally identifiable information we collect may include, but is not limited to:
You can correct or remove this information by accessing your account settings. We also collect information from you in the following ways:
Single Sign-on: If you choose to sign in to HireMojo with Facebook or similar services, we import the requested information from your account, and we make it part of your profile.
Referrals: We may collect personal information about others from you. For instance, if you choose to use our service to share site content with a friend, we will ask you for your friend's name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site and apply for a position.
Job Application Related Data
For job seekers: We collect your email address to send confirmation emails, notify you of jobs that may be of interest to you, follow up on a specific referral or application, and to help you with your job search. We will use your email address only in accordance with the preferences you indicate when logging into/enrolling in the Site. We also collect your Personal Data as you apply for jobs or post your resume using the Site.
In the event you do not designate any preferences regarding your Personal Data, we will use HireMojo's default preferences. By applying for a job, you are specifically authorizing HireMojo to release the information that you input into the Site to the hiring authority for that job.
The information to be released may include your resume, contact information, your answers to screening questions, video responses, work samples and anything else that you provide when applying. Please understand that when you choose to display or distribute Personal Data via the Site, that information may be collected and used by others.
As is required by law in the region where the job is located, HireMojo also collects sensitive information which may include national origin, religion, sex, age, trade union membership status, ethnic origin, veteran status and race. This information may be provided to the hiring company in aggregate form for purposes of meeting required government reporting in that region. In no instance will this information, if provided, contain any personally-identifying information.
We gather certain information automatically when you visit our site or use our mobile applications. This information includes:
This data is collected about you automatically and is processed for HireMojo’s legitimate business interest. We combine this information with personal data to help detect and prevent fraud. We also combine this data with your profile and resume data to return the best job search results to you.
We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our Service, to improve and customize our Service.
You can enable or disable location services when you use our Service at any time, through your device settings.
You provide data to create an account with us. Our business is collecting and compiling job seeker and recruiter information. We collect personal data to connect you with job seekers or companies looking for new recruits.
Job seekers provide information to us. How we collect this data depends on the preferences you choose. Companies provide different data to us.
Use of Data
HireMojo, Inc. uses the collected data for various purposes:
We use the information we collect to provide our services, respond to you, operate and improve our sites and applications, and foster a positive user experience.
We use information with your consent as described at the time we collect that consent. This includes account creation and resume upload.
We use personal data for our legitimate interests, namely:
By registering with HireMojo, by managing your profile, by publicly posting information, or by opting in when presented with choices, you have consented for us to use your information in the following ways:
To provide you with our services, which includes
To improve our services
For security and fraud prevention
We use your personal data to support, personalize and improve our Services.
Sometimes we use your personal data to contact you about our Services. If you do not want to hear from us, you can choose not to receive this information.
Retention of Data
Because managing your career is a life-long process, we retain all the information we gather about you in an effort to make repeat use of our sites more efficient, practical and relevant until you change or remove your personal information as described below. We may retain your information for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes, and enforce our agreements.
We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
HireMojo, Inc. will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.
We keep most of your personal data on record so we can use it for reporting and to comply with legal obligations.
Transfer of Data
Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.
Your information may be transferred to secure servers outside of your country.
Disclosure of Data
Disclosure for Law Enforcement
Under certain circumstances, HireMojo, Inc. may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
HireMojo, Inc. may disclose your Personal Data in the good faith belief that such action is necessary to:
· To comply with a legal obligation
· To protect and defend the rights or property of HireMojo, Inc.
· To prevent or investigate possible wrongdoing in connection with the Service
· To protect the personal safety of users of the Service or the public
· To protect against legal liability
HireMojo meets or exceeds the minimum privacy and data security requirements in compliance with applicable local, state, and federal regulations, including without limitation GDPR, CCPA, the Digital Millennium Copyright Act, the Electronic Communications Privacy Act, the Children’s Online Privacy Protection Act, the Fair Credit Reporting Act, the United States Department of Commerce Safe Harbor Principles, and the Americans With Disabilities Act.
If you were referred to a job through HireMojo’s referral feature, by default you authorize HireMojo to update the person who referred you as you progress through the application and selection process. If you do not wish to have updates about your progress available to the person who referred you, simply send an email to email@example.com and request that the referral reference be removed from the application. Please note that this may also result in a notification to the referral that you requested that they not be updated.
For hiring members: By approving and launching a job, you are authorizing HireMojo to communicate job-related information to members and outside resources to fill your job. If you choose to keep your company name confidential, HireMojo will not disclose this information in its communications. You must specifically elect to keep your company name confidential.
For those referring others: By referring someone for a job, HireMojo will disclose to that person that you referred them. HireMojo will also disclose your name to the hiring company.
HireMojo users and clients can manage their information and can opt-out of future communications through their personal console, through the main Web Site and within many of the system generated messages.
We send job seeker information to the person who referred you the job. Contact us if you do not want this to happen.
If you refer someone to a job we will disclose your name to that person and the hiring company unless you tell us not to.
Security of Data
The security of your personal information is important to HireMojo. We utilize a variety of safeguards to protect the personal information submitted to us, both during transmission and once it is received. HireMojo takes appropriate measures to secure your personal information from accidental loss and from unauthorized access, use, alteration or disclosure.
You are responsible for keeping your username and password secret.
HireMojo has implemented
appropriate organizational, technical and administrative measures to protect
your Personal Data from unauthorized access, disclosure, misuse, alteration
or loss. The protective measures we use depend on the sensitivity of the
information, and the ways in which we collect, process and store it.
For example, each user
account on the HireMojo platform is password protected, and is configured to
enforce SSL (128-bit encryption) to secure access. Passwords strength is
enforced by permitting a minimum of eight (8) characters, which much consist
of a combination of upper- and lower-case letters, numbers, and symbols;
which must be reset every 90 days. Passwords are stored as a cryptographic
hash (not in a recoverable format) on secure database servers. Passwords are
not sent in clear text over the Internet if the browser is set to enforce
SSL. Multiple failed login attempts result in user accounts being locked out
from the account for five (5) minutes.
"Do Not Track" Signals Under California Online Privacy Protection Act (CalOPPA)
We do not support Do Not Track ("DNT"). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.
You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.
Although the internet is never 100% secure, we take steps to keep your personal data safe and secure.
Your Data Protection Rights
If you are a European Union or California resident, under the General Data Protection Regulations (GDPR) and California Consumer Privacy Act (CCPA) you have certain rights when it comes to the personal data you submit when you apply for a job with one of our subscribers.
In certain circumstances, you have the following data protection rights:
The right to access, update or to delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
The right to object. You have the right to object to our processing of your Personal Data.
The right of restriction. You have the right to request that we restrict the processing of your Personal Data.
The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
The right to withdraw consent. You also have the right to withdraw your consent at any time where HireMojo, Inc. relied on your consent to process your Personal Data.
Please note that we may ask you to verify your identity before responding to such requests.
If you have questions or wish to enact your rights, please contact us at firstname.lastname@example.org
HireMojo follows all of the GDPR rules, for everyone. This means if you live in the EEA your privacy is protected by the GDPR, but we apply these standards to all of our users.
Under the GDPR you have privacy rights. For example, you can request a copy of your candidate data or request us to delete your data. To find out more, please contact us.
We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We do not sell your data for any reason.
We may use third-party Service Providers to monitor and analyze the use of our Service.
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: https://policies.google.com/privacy?hl=en
Like many websites, we use Google Analytics. You have the choice to block Google Analytics from using and sharing information about your internet use.
Links to Other Sites
have no control over and assume no responsibility for the content, privacy
policies or practices of any third party sites or services.
Our Service does not address anyone under the age of 18 ("Children").
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
We do not collect personal data from children. If you are under 18 and use our Service you must provide evidence of parental consent.
· By email: email@example.com
· By mail: 165 Jessie Street, 3rd Floor, San Francisco, CA 94105
If you live in the EEA, you have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the EEA.
Do you have a question about privacy? Get in touch with us!
Have a complaint? You can contact us or your local authority.